AI
Finding a job these days is playing on hard mode. You send your resume to a company, and a couple of minutes later, an automated rejection lands in your inbox. And then it happens again. And again. Sound familiar?
In this post, we look at how recruiting platforms work from the HR side. We also show how to use AI safely as a copy editor so you can prepare a resume for recruiters without turning it into a lifeless pile of keywords. At the end, we share a ready-made prompt to help you improve your resume’s structure and content.
Protecting your data
Before you give your resume to a chatbot, remove all sensitive information: your name, phone number, home address, email, company names, and scans of documents. Any language model you chat with can sometimes memorize personal information contained in their training data. That means there’s always a chance the AI may accidentally “learn” to give your data to other users. On top of that, even the biggest services aren’t immune to glitches and leaks. For example, last year a researcher found a bug in Meta AI that let users gain access to other people’s conversations with the chatbot by changing their request ID.
The ability to read other people’s chats sometimes isn’t even a bug. For example, it recently came to light that Grok users who clicked the Share chat button to send a conversation to a friend or to themselves were also allowing search engines to index that conversation. As a result, thousands of conversations ended up in public view. These included personal data, requests to come up with complex passwords, complaints about health problems, trade secrets, and other information the chat owners clearly never meant to publish.
So before you use any chatbot, first check its privacy policy, and then go to the settings to turn off all the features you don’t need. Most importantly, turn off training the AI on your requests. And remember the golden rule: don’t send an AI anything you wouldn’t be okay with seeing on the internet.
If you work with sensitive information all the time, the safest option is to run language models locally right on your own computer. We previously explained how to do this, using DeepSeek as an example. The same approach works with any other open-weight model.
Finally, don’t feed your personal data to chatbots from unknown developers that promise to write you a flawless resume. Often, these are just slick wrappers around popular models. And you probably won’t ever find out who actually gets access to your data, where it’s stored, or what happens to it next.
Malicious actors can use this information for follow-up attacks. For example, they can send fake interview invitations and attractive job postings that match your work experience and career interests a little too well. From there, the scam can go in many directions: a malicious file disguised as a job invitation, a link to a phishing page that steals your account, a request to install “corporate software” or to continue the chat in a messaging app, and so on.
When choosing an AI tool, ask yourself these questions:
- Does the service have a clear privacy policy?
- Does it say what happens to your file after you upload it — will it be stored or deleted?
- Does the service explain whether your data will be used to train AI?
- Who owns the service? Can you trust this company?
- Is the site protected with HTTPS?
Who reads your resume: a human or a robot?
Most large and mid-sized companies have long used an applicant tracking system (ATS). This is specialized software for HR teams (human resources specialists or, put simply, recruiters) that collects and sorts job applications.
A company having an ATS doesn’t mean their applicants are scored automatically. It’s a fairly old type of system that dates back to when artificial intelligence looked very different. Then, as AI tech evolved, some companies started building AI modules into their ATS. But how common this is varies a lot from country to country and market to market. According to a LinkedIn study, 37% of HR leaders surveyed worldwide use AI in hiring, but only 11% actively integrate AI tools into their HR platforms.
The takeaway: you can optimize your resume for AI, but you still need to write it for a human. Even if your resume clears the AI screening, an HR person will read it next — and flat, machine-sounding prose will only hurt their impression of you.
Keep in mind that instant rejections don’t come only from AI. In some ATS, recruiters can set up automatic rejection rules by hand. For example, these rules can rely on a candidate’s answers about education, work authorization, required experience, licenses and certifications, ability to work the required schedule, and so on. So take a moment to check that your resume contains up-to-date and complete information relevant to the vacancy.
How to write a resume that passes both AI and HR screening
Write the first draft yourself
It’s ok to turn to AI for help, but the resume has to have substance, and a real person with real work experience has to shine through.
Start by writing your resume yourself. It doesn’t have to be perfect, and it can have mistakes. Only then ask AI for a fresh pair of eyes. Here, AI shouldn’t act as your personal biographer. It should act as a copy editor that polishes the wording and structure.
Keep the formatting simple
Unless the employer asks for something specific, skip the photos, tables, complex graphics, and custom fonts. And definitely don’t try to design something fancy in a graphic editor. Any of these can make your document unreadable for an ATS. The gold standard is a plain PDF or DOCX file with headings, a standard font, clear sections, and bulleted lists.
Tailor your resume to each job
Copy the job description and ask a chatbot to work its key phrases into your resume. Don’t just sprinkle keywords around. Put them in context and back them up with examples from your experience. Remember: you should be able to prove every word in your resume.
Show what your effort achieved
Skip the generic phrases, personality labels, and bare lists of duties like “responsible”, “did data analysis”, or “prepared reports”. Both recruiters and AI look for specifics, ideally with numbers and timeframes. Show what you did your job for, not just what you did.
Stick to the action + tool + result formula: “Automated report generation with Python and cut preparation time by 80%”, “Launched a new pricing model and grew annual revenue from US$400 000 to US$600 000 in 12 months”, “Developed a corporate messaging app that more than a thousand employees use today”. Don’t overdo the numbers. If you don’t have exact figures, or they don’t apply, don’t make them up.
Put the most important things first
Start with a short paragraph of two to three sentences that covers the key points and contains a link to your portfolio. Use it to give a brief overview of your work experience, skills, and key achievements. If you’re new to the field, write about your education and career goals instead.
List your work experience in reverse chronological order so your latest career achievements are the first thing people see.
AI prompt
You’ve got the tips — now it’s time to ask AI for help. Here’s a prompt that works. We’ve tested it on several chatbots:
Review before sending
- Check for extraneous information: make sure your resume doesn’t include unnecessary personal data or information covered by an NDA.
- Check for readability: make sure your resume has the right headings, dates, and section order, and that the file is in DOCX or PDF format. Remove any complex graphics from the document.
- Check for accuracy: reread every statement and ask yourself, “Could I back this up in an interview?” Remember: AI doesn’t know all the details of your work and may exaggerate some of the wording.
More on how to use AI safely without compromising your privacy:
Tips